Executive Office Administrator

Job Overview

Job Purpose The Executive Office Administrator provides high-level administrative and coordination support to the CEO and executive office, ensuring effective management of schedules, correspondence, meetings, records, and executive activities while maintaining professionalism and confidentiality. Key Responsibilities Manage the CEO’s calendar, appointments, meetings, and travel arrangements. Prepare, review, and organize correspondence, reports, presentations, and meeting documents. Coordinate executive meetings, prepare agendas, record minutes, and follow up on action points. Receive and direct visitors, manage incoming communications, and maintain professional stakeholder relations. Maintain confidential executive records, files, and official documents. Coordinate communication between the CEO’s office, departments, and external stakeholders. Monitor pending assignments, deadlines, and management decisions requiring follow-up. Support administrative planning, document management, and office operations. Handle sensitive information with discretion and maintain strict confidentiality. Perform other related duties as assigned. Qualifications and Experience Education: BA degree in Business Administration, Management, Office Administration, Secretarial Science, or a related field. Experience: 3–5 years of relevant administrative or executive support experience, preferably supporting senior management. Technical Competencies: Office administration, business correspondence, meeting coordination, report preparation, document management, and proficiency in Microsoft Office applications. Behavioral Competencies: Excellent communication, organization, time management, attention to detail, professionalism, discretion, and interpersonal skills.